Payment Methods

We make tuition payments easy and convenient by offering online payment at eSantaFe: select the Finances tab and then View & Pay Fees. Santa Fe College accepts Visa, MasterCard, Discover, or American Express credit or debit cards and eCheck. Please be aware that a 2.95% non-refundable convenience fee will apply to credit/debit card transactions (a 4.25% fee will apply to international transactions). The minimum service fee for card transactions over $20 and less than $106 will be $3. This is a processing fee that does not go toward Santa Fe College, but to the Transact Campus Inc. payment system used to accept online payments, and therefore will not appear on your student account. However, you may make eCheck payments from your bank account online without a fee.

If you do not wish to pay online for tuition, you can make cash, check, or money order payments in person at the Northwest Campus Cashier’s office. You can also mail check or money order payments (no cash, please) to the Santa Fe College, Attn: Cashier's Office, 3000 NW 83rd ST, Gainesville, FL 32606.

Note: Our online payment processor works best when cookies are enabled. If you receive an error message, try enabling cookies. (Learn how to enable cookies for your browser or device.)

The Cashier Office is open Monday through Friday, 8:00am – 4:30pm and is located on the first floor of the Robertson Administration Building on the Northwest Campus. SF accepts cash, check, debit card, and all major credit cards.

Note: SF will not accept checks for amounts greater than what is owed, or postdated checks. All checks must be made payable to Santa Fe College in US dollars.

Check or Money Order Only. Do not send any other form of payment by mail. Tuition and Fees paid by mail must be received by the Cashier Office on or before the Due Date. The student's SFID number must be included on all checks or money orders. Checks/money orders should be made payable to Santa Fe College and mailed to:

Santa Fe College
Attn: Cashier's Office
3000 NW 83rd ST
Gainesville, FL 32606

Santa Fe College partners with Nelnet Business Solutions to offer students a tuition payment plan. The payment plan will allow students to pay for tuition over a period of time rather than one lump sum payment. Students pay an enrollment fee to participate in the plan. You must enroll by the due date on your schedule.

The payment plan is not available at the start of Spring G and B, Summer G and B, and Fall G and B semesters.

Note: The last day for students to enroll in the tuition payment plan is prior to the Last Day to Add for Parent and Parent A.

How to Enroll

• In eSantaFe, click View and Pay Fees
• Select Pay All
• Click the Tuition Payment Plan link
• Complete the application

Payments

• Students with a payment agreement cannot make payments to Santa Fe College; all payments must be made directly to Nelnet.
• Payments can be made by automatic bank payment (ACH), credit card, or debit card.
• The enrollment fee and down payment will be processed immediately.
• Payments are processed on the 20th of each month.
• Returned payments will be subject to a $30 fee.

Schedule Changes

If you drop or add a course after enrolling in the tuition payment plan, you must notify Santa Fe College to adjust the amount of your plan. You can do so in person at Student Financial Services on the first floor of the Administration Building, by email at student.accounts@sfcollege.edu, or by voicemail at 352-395-4160. Emails and voicemails should include your name, SFID, and requested adjustment.

If you choose to cancel your registration prior to the Drop with Refund date, after enrolling in the tuition payment plan, you will receive a refund approximately three (3) weeks after the Drop with Refund Date.

• Make changes to your address or telephone number at campuscommerce.com
• For more information visit mycollegepaymentplan.com/santafe or call 800-609-8056.
  • Business Hours: Monday - Thursday 7:30am - 7:00pm (CST), Friday 7:30am - 5:00pm (CST)

Santa Fe College cannot make any change or adjustments after a certain date during the semester. Please view increase and decrease deadlines by logging in to your Nelnet Self Service portal.

Payment Plan Refunds

Refunds for the tuition payment plan will be issued by Santa Fe College approximately 3 weeks or 6 weeks from the Drop with Refund date: students terminating an agreement prior to the Drop with Refund date will receive their refund in approximately 3 weeks, all others 6 weeks. SF issues all refunds through BankMobile.

Accessing Your Nelnet Payment Plan Account

If you have already created an agreement for the current registration term, you can access your account information at mycollegepaymentplan.com. This site allows you to:

• View agreement history
• View remaining balance and payment amount
• View returned payments
• Change financial information (payment method)
• Update demographic information
• Update email address
• Change Access Code
• Add additional authorized parties
• View Nelnet Business Solutions Terms and Conditions

You may be eligible for financial assistance (loans, scholarships, grants) to help with your college expenses. Review the financial aid process for information about applying. Be sure to complete all your outstanding requirements by the payment due date or be prepared to use another method to pay your balance. Any amount not covered by your financial aid award must be paid by the deadline using another approved method.

Private Scholarships

Private scholarship checks from corporations, private parties, organizations, or foundations can be dropped off in person or mailed. Please note that we will not post a private scholarship to your student account until the check is received.

Donors should include:

• The student's name and SFID number.
• An award letter stating the recipient, the semester(s) funding is intended, and any restrictions on how the funds should be used.
• Donor contact information and a return address in the event a refund is due.

Scholarship checks should be made payable to Santa Fe College and mailed to:

Santa Fe College
Office for Finance
Attn: Student Financial Services
3000 NW 83rd ST, F-26
Gainesville, FL 32606

If the check is made co-payable to you and Santa Fe College, endorse the check and bring it to Student Financial Services in F-26 of the Administration Building or mail to the address above. If the check is made payable to you only but mailed directly to Santa Fe College without endorsement, Student Financial Services will contact you to come in and endorse the check.

If your scholarship donor has requested additional documentation, see Additional Documentation for Donors. Inform Student Financial Services using the subject line Private Scholarships – Additional Documents.

A 529 Plan is a tax-advantaged savings plan designed to encourage saving for future college expenses such as tuition, books and fees. How plans are structured and how to access funds from the plan varies by state, plan administrator, and the plan itself.

Funds sent from 529 plan to you (recommended)

Most 529 plans do not require plan payments be sent directly to the College. The payment can instead be sent to the plan owner or you, who can then make a payment to the student account directly. We recommend this option if it is available to you.

If your plan wants verification of your charges, you can provide a copy of your schedule.

Funds sent to the College directly from the 529 plan

If your plan requires that funds are sent directly to the College, you must start the process in time for the funds to reach Santa Fe by your Fees Due date. Instruct your plan to:

• Include your SFID number
• Send no more than is due on your account (the College does not accept payments in excess of what is owed)

Mail the payment to:

Santa Fe College
Office for Finance
Attn: Student Financial Services
3000 NW 83rd ST, F-26
Gainesville, FL 32606

Checks are made payable to Santa Fe College (NOT the beneficiary or plan owner)

Invoicing the plan directly

If your plan administrator requires invoicing, please see the Third Party Billing section below.

Questions

If you have questions about what qualifies as legitimate expenses for 529 funds, tax implications, options for accessing your funds, or general questions about 529 plans, contact your plan administrator. If you have questions about how to submit your 529 plan payment to the College, contact Student Financial Services at student.accounts@sfcollege.edu.

Santa Fe College downloads a file from Florida Prepaid weekly that contains all active plan owners. This file is matched against your enrollment using your SSN. If there is a match, we will post a deferment to your amount. Any student that is using Florida Prepaid to pay their tuition and fees is required to pay the balance that Florida Prepaid does not cover by the payment deadline, unless the student has other aid/awards to cover the balance due.

Activating Your Florida Prepaid

YOU DO NOT NEED TO BRING, FAX, OR MAIL YOUR CARD TO STUDENT FINANCIAL SERVICES TO ACTIVATE YOUR ACCOUNT.

After you have registered for classes, Santa Fe College will automatically defer the number of registered hours or number of remaining Florida Prepaid hours, whichever is less. The deferment will show on View and Pay Fees under the Finances tab in eSantaFe. Any student using Florida Prepaid to pay tuition and fees is required to pay the balance that Florida Prepaid does not cover by the payment deadline, unless the student has other aid/awards to cover the balance due.

If you do not see the amount listed, it could be due to an incorrect SSN (either in our system or Florida Prepaid system), or your account may be on hold with Florida Prepaid. Please contact the Cashier's Office if you have any questions.

Santa Fe College invoices after the Drop with Refund date, your Florida Prepaid account must be in good standing and have sufficient credit hours available. If for any reason we are unable to complete the billing process, we will reverse the credit and payment for your classes will become due to Santa Fe College immediately.

Inactivating Your Florida Prepaid

Partial billing is not possible against your Florida Prepaid monies. You either must use the full billing amount or opt out for that term. If you do not wish to use Florida Prepaid, contact the Cashier's Office by the Drop with Refund deadline on the Registration Calendar.

Out of State Prepaid Students

Florida Prepaid is only billed for in-state tuition. If you have Florida Prepaid and have been classified as a non-resident, please ensure your SSN with the Registrar’s Office and Florida Prepaid are correct, and email or bring your Florida Prepaid card to the Admissions Office to be classified as an in-state student.

Take Stock in Children Scholarship Recipients

Students receiving Take Stock in Children Florida Prepaid scholarships receive the equivalent of the tuition plan. If you are a beneficiary of a Take Stock in Children Scholarship you must complete the survey that is required from Florida Prepaid each year prior to enrolling in Fall Term classes. If your survey is not taken a hold will be placed on your account.

Important Notes

There are various types of Florida Prepaid Plans. The type of plan purchased will determine the amount per credit hour Florida Prepaid will cover each term. Please be aware there are fees that are not covered by your Florida Prepaid Plan. Florida Prepaid will not cover lab fees or distance learning fees, technology fee, access fee, transportation fee, or student activities fee. Except the Local Plans, which will cover student activities fees. Florida Prepaid will also not cover extra costs of third attempts (cost of third attempt is equal to the out-of-state rate).

Any portion of the student's account balance not covered by Florida Prepaid or financial aid must be paid by the fee payment due date or your courses will purge due to non-payment. It is every student's responsibility to check their account balance.

Please review the Florida Prepaid Rate Details (Opens in new window) for more information.

Florida Prepaid Fee Schedule (Total per Credit Hour)

Tuition & Fees	Lower Division	Upper Division	Florida Prepaid (tuition only plan)	Florida Prepaid (local fee plan)
Tuition	77.98	91.79	Covered	Covered
Capital Improvement	8.66	11.18	Covered	Covered
Financial Aid	3.83	4.59	Covered	Covered
Student Activities*	7.80	9.18	Not Covered	Covered
Technology**	3.50	4.59	Not Covered	Not Covered
Subtotal	$101.77	$121.33
Access Fee**	2.00	2.00	Not Covered	Not Covered
Transportation Fee**	3.00	3.00	Not Covered	Not Covered
Total per Credit Hour	$106.77	$126.33
View an Explanation of Fees

*Not covered by the Florida Prepaid Program (except Local Plan).
**Not covered by any Florida Prepaid Program or any fee waivers.

If you have a question or need other assistance with your Florida Prepaid College Plan or Florida College Investment Plan account, email Florida Prepaid or call 800-552-GRAD (4723).

• Hours: Monday-Friday, 8am-6pm EST
• Press Prompt 1 for Enrollment Information
• Press Prompt 2 for Current Customer Account Information

For additional information, questions, or concerns, email cashier@sfcollege.edu or call at 352-395-5227.

When an organization makes a commitment to pay your educational expenses, they are considered a third party sponsor by Santa Fe College. The sponsor is billed by Santa Fe for charges on your student account through a payment process called third party billing.

Information for Students

If all or part of your tuition will be paid by a third party you must present a form of authorization (letter, voucher, etc.) by the Drop with Refund Date each term to receive a deferment. Santa Fe will bill the sponsor for allowed expenses on your behalf. You are responsible for paying your portion of the bill by the due date. To avoid your courses purging or a hold being placed on your account:

• Work with your sponsor to ensure their billing authorization is received prior to the due date on your schedule.
• Find out what your sponsor's requirements are to receive your funds.
• Find out what the sponsor commits to pay on your behalf.
• Pay your portion of the bill by the due date.

Students are responsible for tuition and fees until the funding source is invoiced and has made payment to the college.  Even if a student’s schedule shows a $0.00 balance due, the fee deferment provides only a temporary credit until payment is received and does not relieve students of the obligation to pay. If payment is not received from your sponsor or your sponsor notifies us that they will not pay a portion of your bill, a hold will be placed on your account and you will be billed for the unpaid amount.

Student Financial Services does not handle bookstore-related purchases. An authorization or voucher must be emailed to the Santa Fe College Bookstore to charge books.

Please note: if the sponsor requires grade or transcript review before paying, Santa Fe will not authorize third party billing. If your sponsor has this requirement, you must pay the original bill and be reimbursed by your sponsor.

If you have more questions or need further information, email student.accounts@sfcollege.edu.

Information for Sponsors

A third party billing authorization must be provided to Student Financial Services. It may be a letter on official letterhead, purchase order, or voucher. Any restrictions or contingencies on the authorization are unacceptable. For instance, if you require grade or transcript review before paying, Santa Fe College will not authorize third party billing. In such cases, the student must pay the original bill and be reimbursed by you.

The authorization should include the following information:

• Sponsored student's name and Santa Fe ID Number
• Amount of the sponsorship
• Type of charges the sponsor will not pay
• Sponsorship period. If the term(s) or date(s) the authorization is in effect are not indicated, the effective period will be the current term. Santa Fe College does not notify the student or sponsor when authorization expires
• Sponsor's name and billing address
• Contact name, phone number, and email address
• Signature of the sponsor or other person authorized to make commitments on behalf of the sponsor
• Purchase order numbers, work order authorizations, or other billing codes, if applicable

Note: Student Financial Services does not handle bookstore-related purchases. Any authorizations regarding bookstore purchases must be emailed to the Santa Fe College Bookstore.

You may mail, fax, or bring the authorization document to Student Financial Services.

Mail:
Santa Fe College
Office for Finance
Attn: Student Financial Services
3000 NW 83rd ST, F-26
Gainesville, FL 32606

Checks are made payable to Santa Fe College.

Email: student.accounts@sfcollege.edu

Fax: 352-395-5131

Billing and Payment

Third party billing invoices will be mailed directly to sponsors. The student will not be able to review or sign bills before they are mailed.

The statement of account provides the student's name, dollar amount, and the number of academic credits attempted that term. If the agency has requested an identifier, authorization, or purchase order number, that number will be on the statement.

Payments can be made either by a check or as an electronic funds transfer.

Payment by Mail

Santa Fe College
Office for Finance
Attn: Student Financial Services
3000 NW 83rd ST, F-26
Gainesville, FL 32606

Checks are made payable to: Santa Fe College

Payment by Electronic Funds Transfer

Contact Student Financial Services to obtain electronic funds transfer (EFT) bank instructions. Include any information that would help identify the payment in the text portion of each transfer. The customer number, invoice number, student name, or student ID number of the person expecting the money is particularly helpful.

To ensure proper credit, EFT payment notification is encouraged to be sent via email or U. S. Postal Service to Third Party Billing and include the following:

• amount due
• trace number
• payment transfer date (approximately)
• academic term
• billing statement number
• student's name
• partial payment amount (if a billing statement is not being paid in its entirety.)

Revoking Sponsorship

A sponsor may revoke current financial support for any student by sending Santa Fe College an official notification by mail or email. Revocation does not apply retroactively. Upon notification, the student will be expected to pay outstanding charges. Until the charges are paid, the student may be subject to inability to register for future terms, cancellation from classes, and inability to obtain transcripts.

Service members of the U.S. Armed Forces are eligible for the Tuition Assistance (TA) program which pays for civilian, voluntary higher education. General military tuition assistance information is available from Veterans and Military Success Services. Return completed and approved Tuition Assistance Vouchers to the Cashier’s Office by the fees due date on your schedule.

Waivers and exemptions allow some students to pay less tuition and/or fees for classes depending on specific circumstances. In order to receive the benefit of these waivers and/or exemptions, you must meet the requirements for the fee reduction by presenting documentation to the appropriate department.

Students registering for courses which will be partially or fully paid by a tuition waiver must submit the form to the Cashier's Office. Students should review their account balance in eSantaFe to verify their waiver or exemption has been posted by the fees due date for each term. Any portion of the student's account balance not covered by a tuition waiver, exemption or financial aid must be paid by the fee payment due date. Failure make payment by the due date will result courses purging due to non-payment. All waivers are due to the Cashier's Office by the Drop with Refund Date.

Some employers offer tuition assistance or tuition reimbursement programs. Employees should take advantage of this opportunity, because it is one benefit that lasts forever. Typically, these programs are run through the company’s Human Resources department so that is a good place to start if you are trying to determine if this is an option for you.

Many employers require a tuition verification for you to receive reimbursement. Tuition Verification Letters are utilized for the purpose of Employee Reimbursement. The Tuition Verification Letter:

• Will include a separate breakdown of your tuition, mandatory fees, miscellaneous fees, payments received, and method of payment for each course,
• Will not include grades or GPA,
• And is not intended for tax purposes.

Please email the Cashier's Office to request a Tuition Verification Letter. Be sure to include your SFID number, name, term(s)/Year, and your employer. Please give 3-4 days for processing. All letters will be emailed to your SF email address.

*REQUESTS FOR THE CURRENT TERM CANNOT BE PROCESSED UNTIL AFTER THE DROP WITH REFUND PERIOD HAS CONCLUDED AND TUITION AND FEES HAVE BEEN PAID IN FULL.

Delinquent accounts must be paid as soon as possible. Learn more about options for payment once your account is past due and a hold has been placed on your record.