Information for Vendors
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Become a Vendor
In order to do business with SF, all vendors must complete an IRS Form W-9 and SF Vendor Information Packet. Send these forms to sfpurchasing@sfcollege.edu.
- To be valid, a W9 must be completely filled out and signed (electronic signatures are acceptable).
- Be sure to check all applicable commodity codes in the Vendor Information Packet to optimize your inclusion in vendor search results.
Why does SF need this information? We are required by law to obtain a Taxpayer Identification Number (TIN or EIN) from every vendor to whom we make payments. Without a completed W9 on file, we cannot create a purchase order or issue a payment. If your TIN is your Social Security Number, please see the college's Notice of Collection, Use, and Release of SSNs.
MINORITY VENDORS: Purchasing endeavors to help departments locate minority-owned vendors whenever possible, in order to enhance opportunities at the college and in our community. Vendors are encouraged to note minority-owned status when applicable and include copies of any registrations. Departments are encouraged to consult the SF vendor database, the State of Florida Certified Minority Business Enterprise Online Directory, and/or the Gainesville Black Professionals Minority Business Directory when researching potential vendors.
Bids and Solicitations
Effective November 2, 2021, Santa Fe College uses BidNet Direct's Florida Purchasing Group for all bids and solicitations. Visit the SF BidNet Portal to access all current bid information.
- The Bids and Solicitations webpage remains available during this transition phase.
- Follow Purchasing on X (fka Twitter) and Facebook for updates on Purchasing events.
Current College Contracts
| Contract | Vendor | End Date | Renew Option |
| Architectural Services (Minor Projects) | Kail Partners | N/A | Continuing |
| Architectural Services (Minor Projects) | Walker Architects | N/A | Continuing |
| Bookstore Operations | Barnes & Noble | 10/31/28 | 0 |
| Business Cards | Renaissance | 09/30/25 | 1 (3 yr) |
| Charter Bus Services | Candies Motorcoaches | 06/30/28 | 0 |
| Civil Engineering Services | Water & Air Research | N/A | Continuing |
| Construction Management (Minor Projects) | Blakeland Construction Services | N/A | Continuing |
| Construction Management (Minor Projects) | Charles Perry Partners | N/A | Continuing |
| Construction Management (Minor Projects) | D.E. Scorpio Corporation | N/A | Continuing |
| Construction Management (Minor Projects) | Scherer Construction | N/A | Continuing |
| Custodial Services | City Wide | 6/30/25 | 1 (3 yr) |
| Elevator Maintenance | Mowrey Elevator | 6/30/26 | 0 |
| Investment Services | Chandler Asset Management | 1/31/26 | 1 (5 yr) |
| Lawn Maintenance | Lawn Enforcement Agency | 10/31/24 | 1 (3 yr) |
| MEP Engineering Services | Affiliated Engineering | N/A | Continuing |
| MEP Engineering Services | Moses & Associates | N/A | Continuing |
| Temporary Services | Spherion | 6/30/27 | 1 (5 yr) |
| Waste Disposal (Compactors) | GFL | 6/30/26 | 1 (3 yr) |
| Waste Disposal (Dumpsters) | GFL | 6/30/26 | 1 (3 yr) |
| Waste Disposal (Roll-Offs) | GFL | 6/30/26 | 1 (3 yr) |
| Waste Disposal (Special Event Front Load) | GFL | 6/30/26 | 1 (3 yr) |
| Waste Disposal (Special Event Roll-Offs) | GFL | 6/30/26 | 1 (3 yr) |
Appointments
If you wish to set up a virtual appointment with Purchasing, contact the Purchasing Agent.
Office Phone: 352-395-5237
Office Email: sfpurchasing@sfcollege.edu
Appointments: If you wish to set up a virtual appointment with Purchasing, contact the Purchasing Agent. Vendor appointments are conducted online only at this time.