2023-24 State Data Submissions Calendar
Admissions Database (ADB)
Student Database (SDB)
Personnel Database (PDB)
Facilities – Fixed Capital Outlay Database- (FCODB)
Integrated Database (IDB) is self-generated from Facilities, Student and Personnel
Annual Salary and Fringe Benefits
August 11, 2023
Load date. Colleges must load data for Annual Salary and Fringe Benefits (4E) PDB.
August 11, 2023
Open date. Submission period opens for summer end-of-term (1E) and fall beginning-of-term (2B). Begin submissions period for summer end-of-term (1E) for the SDB, IDB, ADB, FCO, and PDB data.
August 14, 2023
If data for the Annual Salary and Fringe Benefits (4E) PDB has not been loaded, the Reports Coordinator is notified with a copy to the college’s President.
August 18, 2023
Close date. Submission period ends. Annual Salary and Benefits (4E) data must be loaded.
August 21, 2023
Certification form for the Annual Salary and Fringe Benefits (4E) PDB is due. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
August 22, 2023
If certification form for the Annual Salary and Fringe Benefits (4E) PDB has not been received, the college’s President is notified with a copy to the Reports Coordinator.
August 22, 2023- September 1, 2023
Data verification period for the Annual Salary and Fringe Benefits (4E) PDB. Data resubmission will be allowed only through a request signed by the college’s President. Any data resubmitted during this period must be recertified.
September 1, 2023
Adult education load/due date for summer end-of-term (1E) and fall beginning-of-term (2B). Adult education data submitted by this date will be used for federal reporting. Continue to complete and correct adult education data through the close date for state reporting (SDB, IDB, FCO, and PDB)
September 5, 2023
Annual close for the Annual Salary and Fringe Benefits (4E) PDB. No data resubmission will be accepted. Resubmit certification form if changes were made in verification process.
September 5, 2023
Certification form for adult education load date for summer end-of-term (1E) and fall beginning-of-term (2B). Data is due.
September 8, 2023
Load date. All colleges must load data for summer end-of-term (1E) and fall beginning-of-term (2B).
September 11, 2023
If data has not been loaded for summer end-of-term (1E) and fall beginning-of-term (2B), the Reports Coordinator is notified with a copy to the college’s President.
September 15, 2023
Open date. Submission period begins for Annual (4E) Financial Aid (SDB).
September 29, 2023
Close date. Submission period ends. Summer end-of-term (1E) and fall beginning-of-term (2B) data must be loaded. This data is used for input to FTE-1 estimates process. IDB database is closed out for the term.
October 2, 2023
Certification form for summer end-of-term (1E) and fall beginning-of-term (2B) is due. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
October 3, 2023
If certification form for summer end-of-term (1E) and fall beginning-of-term (2B) has not been received, the college’s President is notified with a copy to the Reports Coordinator.
October 6, 2023
Load date. Colleges must load data for Annual (4E) Financial Aid (SDB).
October 9, 2023
If data has not been loaded for Annual (4E) Financial Aid (SDB), the Reports Coordinator is notified with a copy to the college’s President.
October 13, 2023
Open data. Submission period begins for Annual Personnel Database (APR).
October 27, 2023
Close date. Submission period ends for Annual (4E) Financial Aid (SDB). Annual end-of-term data must be loaded.
October 30, 2023
Certification form is due for Annual (4E) Financial Aid (SDB). If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
October 31, 2023
If certification form has not been received for Annual (4E) Financial Aid (SDB), the college’s President is notified with a copy to the Reports Coordinator.
October 31, 2023 – November 9, 2023
Data verification period for Annual (4E) Financial Aid (SDB). Data resubmission will be allowed only through a request signed by the college’s President. Any data resubmitted during this period must be recertified.
November 3, 2023
Load date. Colleges must load data for Annual Personnel Database (APR).
November 6, 2023
If data has not been loaded for Annual Personnel Database (APR), the Reports Coordinator is notified with a copy to the college’s President.
November 13, 2023
Annual close for Annual (4E) Financial Aid (SDB). No data resubmission will be accepted. Resubmit certification form if changed were made in verification process.
November 17, 2023
Close date. Submission period ends for Annual Personnel Database (APR). Data must be loaded.
November 20, 2023
Certification for due for Annual Personnel Database (APR). If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
November 21, 2023
If certification form has not been received for Annual Personnel Database (APR), the college’s President is notified with a copy to the Reports Coordinator.
November 22 – December 1, 2023
Data verification period for Annual personnel Database (APR). Data resubmission will be allowed only through a request signed by the college’s President.
December 4, 2023
Annual close for Annual Personnel Database (APR). No data resubmission will be accepted. Resubmit certification form if changes were made in verification period.
January 5, 2024
Open date. Submission period begins for fall end-of term (2E) and Spring beginning-of-term (3B) data and fall end-of-term (2E) Personnel DMS Salary data (PDB).
February 2, 2024
Load date. Colleges must load data for fall end-of term (2E) and Spring beginning-of-term (3B) data and fall end-of-term (2E) Personnel DMS Salary data (PDB).
February 5, 2024
If data for fall end-of term (2E) and Spring beginning-of-term (3B) data and fall end-of-term (2E) Personnel DMS Salary data (PDB) has not been loaded, the Reports Coordinator is notified with a copy to the college’s President.
March 8, 2024
Close date. Submission period ends. Fall end-of-term (2E) data and spring beginning-of-term (3B) and fall end-of-term (2E) Personnel DMS Salary data (PDB) data must be loaded. Data from any prior term resubmissions must be loaded. IDB database is closed out for the term.
March 11, 2024
Certification form for fall end-of term (2E) and Spring beginning-of-term (3B) data and fall end-of-term (2E) Personnel DMS Salary data (PDB) due. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
March 12, 2024
If certification form for fall end-of term (2E) and Spring beginning-of-term (3B) data and fall end-of-term (2E) Personnel DMS Salary data (PDB) has not been received, the college’s President is notified with a copy to the Reports Coordinator.
April 5, 2024
Open date. Official submission period begins for spring end-of-term (3E). All databases ADB, SDB, FCO, PDB, and IDB.
May 10, 2024
Load date. Colleges must load data for spring end-of-term (3E) ADB, SDB, FCO, PDB, IDB. This data is used for input to Fundable Post-Secondary Industry Certifications (SDB).
May 13, 2024
If data has not been loaded for spring end-of-term (3E) ADB, SDB, FCO, PDB, IDB, the Reports Coordinator is notified with a copy to the college’s President.
June 14, 2024
Close date. Submission period ends. Spring end-of-term (3E) and data from any prior term resubmissions must be loaded. IDB database is closed out for the term.
June 17, 2024
Certification form is due for spring end-of-term (3E) ADB, SDB, FCO, PDB, IDB. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
June 18, 2024
If certification form has not been received for spring end-of-term (3E) ADB, SDB, FCO, PDB, IDB, the college’s President is notified with a copy to the Reports Coordinator.
June 18, 2024
First data verification period begins for spring end-of-term (3E) SDB. If errors are found or grade updates are required, data resubmission will be allowed through written request by the Reports Coordinator.
June 18 – July 2, 2024
Data verification period for spring end-of-term (3E) ADB, FCO, PDB, IDB. Data resubmission will be allowed only through a request signed by the college’s President.
June 25, 2024
First data verification period ends for spring end-of-term (3E) SDB. Data must be loaded and certification form submitted. If data has not been loaded and/or certification form not received, the college’s President is notified with a copy to the Report’s Coordinator.
June 26 – July 2, 2024
Annual data verification period for spring end-of-term (3E) SDB. Data resubmission allowed only through a request signed by the college’s President. Any data submitted during this time period must be recertified.
July 3, 2024
Annual close date for spring end-of-term (3E) SDB. Data verification ends. Any resubmissions must be loaded. This data is used for input to FTE enrollment Plan and Capital Outlay FTE Projections.
July 3, 2024
Annual close for spring end-of-term (3E) ADB, SDB, FCO, PDB, IDB. No data resubmission will be accepted. Resubmit certification form if changes were made in verification period. All databases ADB, SDB, FCO, PDB, and IDB.
July 5, 2024
Open date. Submission period begins for Annual Salary and Benefits (4E) PDB.
August 9, 2024
Load date. Colleges must load data for Annual Salary and Benefits (4E) PDB.
August 12, 2024
If data has not been loaded for Annual Salary and Benefits (4E) PDB, the Reports Coordinator is notified with a copy to the college’s President.
August 16, 2024
Close date. Submission period ends. Annual Salary and Benefits (4E) PDB data must be loaded.
August 19, 2024
Certification form is due for Annual Salary and Benefits (4E) PDB. If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
August 20, 2024
If certification has not been received for Annual Salary and Benefits (4E) PDB, the college’s President is notified with a copy to the Reports Coordinator.
August 21 – August 30, 2024
Data verification period for Annual Salary and Benefits (4E) PDB. Data resubmission will be allowed only through a request signed by the college’s President.
September 3, 2024
Annual close date for Annual Salary and Benefits (4E) PDB. No data resubmission will be accepted. Resubmit certification form if changes were made in verification period.
September 13, 2024
Open date. Submission period begins for Annual (4E) Financial Aid (SDB).
October 4, 2024
Load date. Colleges must load data for Annual (4E) Financial Aid (SDB).
October 7, 2024
If data has not been loaded for Annual (4E) Financial Aid (SDB), the Reports Coordinator is notified with a copy to the college’s President.
October 18, 2024
Close date. Submission period ends. Annual (4E) Financial Aid (SDB) data must be loaded.
October 21, 2024
Certification form is due for Annual (4E) Financial Aid (SDB). If data has not been loaded, the college’s President is notified with a copy to the Reports Coordinator.
October 22, 2024
If certification form has not been received for Annual (4E) Financial Aid (SDB), the college’s President is notified with a copy to the Reports Coordinator.
October 22, 2024 – November 8, 2024
Data verification period for Annual (4E) Financial Aid (SDB). Data resubmission will be allowed only through a request signed by the college’s President. Any data resubmitted during this period must be recertified.
November 12, 2024
Annual close for Annual (4E) Financial Aid (SDB). No data resubmission will be accepted. Resubmit certification form if changed were made in verification process.