Student Record Information

Enrollment Verification

Enrollment and degree verifications are requested routinely by parents, insurance companies, scholarship providers employers, and loan companies who require proof of a student's enrollment standing. Any release of academic information to a third party requires the student's permission.

Students

Students can use the free service provided by signing into eSantaFe and clicking on "Records" then "Verifications". All verifications contain student's name, dates of attendance, enrollment status by term, and estimated date of graduation.

If you have a need to provide enrollment certification or graduation certification to an outside agency (prospective employer, financial institution, insurance company, etc.), please request that the agency contact the National Student Clearinghouse.

Business/Agency

Any release of academic information to a third party requires the student's permission, even when the third party is the student's parents.

Third parties should request enrollment and degree information from the National Student Clearinghouse. They can also call 703-742-4200 or fax their request 704-742-4239. There is a fee for this service. The clearinghouse provides customer service support Monday - Friday, 9:00 am - 7:00 pm, EST.

Specially contracted requestors can conduct self-service inquires for education credentials online 24 hours a day.

Dean's Certifications and Behavioral Standing Letters

Students and alumni who are applying to other academic institutions or for employment which requires a disclosure of prior conduct information may be required to complete a background check, a Dean’s certification or a letter of behavioral standing. Because conduct records are considered education records protected by the Family Educational Rights and Privacy Act (FERPA), SF does not share information regarding conduct records with third parties without written consent. Thus, a release authorization from the student is mandatory.

Requesting a Letter of Behavioral Standing

SF will provide a general notice to verify good standing or informing the recipient of the general facts of any incident(s), violation(s), and sanction(s) as applicable. To request a letter, the Student Conduct Records Request Form must be completed with the “I request that SF write a letter detailing my conduct history at SF.” option selected.

Requesting a Dean’s Certification or similar background check

If your Transfer Report/Dean Certification form can be submitted to the institution(s) via fax or email, please upload the completed form via the Student Conduct Records Request Form with the “I request that SF release any information necessary to appropriately complete a background check or the attached Dean's Certification Form.” option selected.

Please note that most request are processed within 2 business days of receiving all required information.  Incomplete requests will delay processing. For questions, contact 352-395-5277. 

Student Information Change Request

The Office of the Registrar processes all requests for ID merges, name changes, date of birth corrections and social security number corrections for students. To update this information, submit a Student Account Information Change Request form via eSantaFe. The form is available on the Public Documents section under the Documents menu tab.

Non-current students can submit the Student Account Information Change Request Form and required documentation to: registrar@sfcollege.edu.

Reverse Transfer

The Reverse Transfer process allows former SF students who have transferred to a state university(Opens in new window) to earn an Associate in Arts (A.A.) degree upon completion of the degree requirements attending the state university. The reverse transfer process does not apply to Associate in Science degree-seeking students.

Digital Badges

Students who initially enter a Florida College System institution or a State University in the 2022-23 academic year (Fall 2022) and thereafter will be awarded a digital badge upon completion of general education core courses that demonstrate career readiness.

Digital badges are awarded automatically upon successful completion of the minimum requirements, and will be displayed in the official and unofficial transcripts.

Disciplinary Disclosure

Students are responsible for disclosing on their applications for admission or readmission all requested criminal and misconduct history. In addition, current students have a continuing responsibility to disclose to the Office of the Registrar any criminal charges that would be considered violent or sexual crimes, or crimes involving a firearm or other deadly weapon that occur after their initial admission to the College. To report this information, submit a Disciplinary Disclosure form via eSantaFe. The form is available on the Public Documents section under the Documents menu tab.